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saved on inventory management
faster PO processing
less manual inventory work
“Before Sumtracker, we were really struggling to track the quantity of the labels, the boxes, the perfume oil and the bottles. It’s been really effective. I’m using the whole purchase order side of things now as well, which is really good because it’s super easy to just click a button and upload it straight into the system.”
Testimonial by Chris Rolfe, co-founder and COO of Whif, a Fragrance D2C brand of Australia
About Whif
Whif is an Australian fragrance brand that offers a diverse range of perfumes, fragrance products, discovery sets, and gift bundles through its Shopify store.
Focused on creating memorable scent experiences, the company serves customers with a growing catalog of products designed for both personal use and gifting.
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Beyond finished products, Whif also needs to track packaging materials and inventory components such as bottles, labels, boxes, and fragrance products.
As the business expanded, so did the complexity of managing these inventory items across its operations.
The team also required a more efficient way to manage purchasing and supplier orders as inventory demands increased. To support its growth without investing in costly enterprise software, Whif turned to Sumtracker to streamline inventory management, purchasing workflows, and stock tracking from a single platform.
The Challenge Whif Faced
As Whif's product catalog grew to 1000+ products, inventory management became increasingly difficult:
Limited Component Visibility: Tracking stock levels for labels, bottles, boxes, and fragrance products became difficult as inventory grew.
Manual Inventory Processes: The team spent hours keeping inventory records accurate across multiple inventory items.
Inefficient Purchase Order Workflows: Receiving inventory required additional manual steps to update stock levels and maintain accurate records.
Expensive Alternatives: Many inventory management solutions had enterprise-level pricing ($5,000–$10,000/month), far beyond what the team needed.
How Sumtracker Helped Whif
Sumtracker became Whif's central system for inventory and purchasing:
Centralized Component Tracking: Tracks bottles, labels, boxes, and fragrance products in one place, replacing scattered manual processes.
Streamlined Purchase Orders: One-click receiving with automatic stock updates, cutting manual work from PO workflows.
Inventory and Purchasing in One System: Instead of managing inventory and purchasing separately, the team centralized both workflows within a single platform.
Affordable Alternative: Delivered the inventory functionality the team needed at a fraction of enterprise software pricing.
Key Results Achieved by Whif with Sumtracker
Key outcomes included:
✓ Complete visibility into all inventory components and packaging materials
✓ Faster and more efficient purchase order receiving with automatic stock updates that helped PO processing time by 50%
✓ Reduced manual effort required to maintain inventory records
✓ Centralized management of inventory and purchasing workflows in one platform
✓ Enterprise-grade inventory functionality without the enterprise price tag
Sumtracker has made tracking components like bottles, labels, and boxes effortless. The PO feature is simple — once stock arrives, it's just one click to update.
Conclusion
After adopting Sumtracker, Whif gained a simpler and more effective way to manage inventory across its growing product catalog.
The team can now track inventory components, manage purchase orders, and maintain better visibility across operations that too all from a single platform.
Want to simplify your inventory management without the cost of enterprise software?
Why did Whif choose Sumtracker over other inventory management solutions?
Whif evaluated multiple platforms that were quoting $5,000–$10,000/month. They found Sumtracker offered the same core capabilities like component tracking, bundle management, and purchase order workflows at a fraction of the cost, without the complexity of enterprise software.
What inventory challenges was Whif facing before Sumtracker?
The team was manually tracking stock for bottles, labels, boxes, and fragrance products. As the catalog grew, records went stale quickly and every purchase order required extra manual steps to keep inventory accurate.
Which Sumtracker features does Whif use most?
Whif primarily uses component inventory tracking, bundle management, purchase order management, and supplier tracking. The one-click PO receiving feature that auto-updates stock levels is the one the team highlights most.
How did Sumtracker improve Whif's purchasing process?
Receiving stock used to mean manually updating records across multiple items. Sumtracker simplified this by letting the team receive purchase orders and update inventory in just a few clicks, with stock levels adjusting automatically. This contributed to a 50% drop in PO processing time.
How does Sumtracker help Whif manage a large catalog of products and growing?
Whif's catalog spans 1,000+ items across finished products and packaging components. Sumtracker gives the team centralized visibility into every SKU from one platform, while also streamlining purchase orders with one-click receiving and automatic stock updates. Together, this has contributed to a 60% reduction in manual inventory work.
