How Whif Simplified Inventory Tracking and Purchase Orders with Sumtracker

Company Snapshot

About Whif

Whif is an Australian fragrance brand that offers a diverse range of perfumes, fragrance products, discovery sets, and gift bundles through its Shopify store.

Focused on creating memorable scent experiences, the company serves customers with a growing catalog of products designed for both personal use and gifting.

As the business expanded, so did the complexity of managing inventory. In addition to tracking finished products, Whif needed visibility into packaging materials and inventory components such as bottles, labels, boxes, and fragrance products.

The team also required a more efficient way to manage purchasing and supplier orders as inventory demands increased.

To support its growth without investing in costly enterprise software, Whif turned to Sumtracker to streamline inventory management, purchasing workflows, and stock tracking from a single platform.

The Challenge

As Whif’s product catalog grew, inventory management became increasingly difficult. The team wasn’t just tracking finished products; they also needed visibility into the various inventory items used throughout their operations, including packaging materials and product components.

Key challenges included:

✓ Limited Visibility Into Inventory Components – Tracking stock levels for labels, bottles, boxes, and fragrance products became difficult as inventory grew.

✓ Manual Inventory Processes – The team spent time trying to keep inventory records accurate across multiple inventory items.

✓ Inefficient Purchase Order Workflows – Receiving inventory required additional manual steps to update stock levels and maintain accurate records.

✓ Expensive Alternatives – Many inventory management solutions they considered had enterprise-level pricing, which they were not looking for.

✓ Need for a More Scalable System – As the product catalog expanded, Whif needed a solution capable of supporting both inventory management and purchasing workflows from a single platform.

The Solution

To gain better control over inventory and purchasing operations, Whif implemented Sumtracker as its central inventory management platform.

The platform gave the team a single place to manage inventory, track product components, create bundles, and automate purchase orders without the complexity and cost associated with larger enterprise inventory systems.

Better Visibility Into Inventory Components

One of the biggest improvements came from being able to track inventory items that were previously difficult to manage. Rather than relying on manual processes, the team could maintain visibility over bottles, labels, boxes, and other inventory items directly within Sumtracker.

Streamlined Purchase Order Management

Whif also adopted Sumtracker’s purchase order functionality to improve purchasing workflows. The ability to receive inventory and update stock levels directly from purchase orders reduced manual work and simplified inventory updates.

Inventory and Purchasing in One System

Instead of managing inventory and purchasing separately, Sumtracker enabled the team to centralize these workflows within a single platform, making day-to-day inventory management significantly easier.

Operational Improvements

After using Sumtracker, Whif gained better visibility into inventory items, simplified purchasing workflows, and reduced the manual effort required to maintain accurate inventory records.

Results

By implementing Sumtracker, Whif gained a more practical and scalable approach to inventory management without investing in expensive enterprise software.

Key outcomes included:

✓ Improved visibility into inventory items and packaging components

✓ Faster and more efficient purchase order receiving

✓ Reduced manual effort required to maintain inventory records

✓ Better control over inventory as the product catalog expanded

✓ Centralized management of inventory and purchasing workflows

✓ Access to advanced inventory functionality at a cost-effective price point

Most importantly, Whif found a solution that addressed its operational needs without requiring the investment typically associated with larger inventory management platforms.

Conclusion

After adopting Sumtracker, Whif gained a simpler and more effective way to manage inventory across its growing product catalog.

The team can now track inventory components such as bottles, labels, boxes, and fragrance products, manage purchase orders with ease, and maintain better visibility across inventory operations, all from a single platform.

Looking for an inventory management solution that helps you stay on top of inventory, purchasing, bundles, and supplier management without the cost of enterprise software?

inventory.sumtracker.com/signup

FAQS

1. Why did Whif choose Sumtracker over other inventory management solutions?

Whif evaluated several inventory management platforms, including larger enterprise solutions. Sumtracker stood out because it provided the inventory tracking, bundle management, and purchase order functionality they needed without the high costs and complexity associated with enterprise software.

2. What inventory challenges was Whif facing before Sumtracker?

Before implementing Sumtracker, Whif struggled to track inventory items such as labels, boxes, bottles, and fragrance products. Maintaining visibility across these inventory components became increasingly difficult as the business and product catalog grew.

3. Which Sumtracker features does Whif use most?

Whif primarily uses Sumtracker for component inventory tracking, bundle management, purchase order management, supplier tracking, and inventory updates. The team particularly values the ability to receive purchase orders and automatically update inventory with just a few clicks.

4. How did Sumtracker improve Whif's purchasing process?

Sumtracker streamlined Whif's purchase order workflow by allowing inventory to be updated directly when stock is received. This reduced manual inventory updates and made it easier to manage incoming products from suppliers.

5. Is Sumtracker a good fit for brands that manage product components and packaging materials?

Yes. Sumtracker is well suited for businesses that need to track not only finished products but also supporting inventory items such as packaging, labels, bottles, raw materials, and bundled products. This gives businesses greater visibility into inventory levels and helps maintain more accurate stock records.